Workplace Policy &amp; Privacy

Find and Read Your Employer's AI Policy Before You Use AI at Work

Most people never actually locate their employer's AI use policy — they guess. A short guide to finding the real document (or confirming there isn't one), reading it for the parts that matter, and knowing who to ask when it is silent.

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Do Not Paste Work Secrets Into a Consumer AI Account

Pasting unreleased code, financials, or product plans into a personal ChatGPT account is not just against most IT policies — trade secret protection depends on the owner keeping the information controlled, and an uncontrolled disclosure works against that. What counts as a work secret, why the exposure does not need to go public to matter, and the stop-and-check habit that prevents it.

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Writing Async Status Updates With AI, Without the Spin

Ask AI to draft a status update and it will often reach for confident, upbeat language by default — 'great progress,' 'nearly there' — even when the honest status is blocked or behind. A workflow that states the real status first, in plain words, and keeps AI confined to formatting rather than tone inflation.

Document a Workplace Issue's Facts With AI - Never Ask It for Legal Advice

When something goes wrong at work - a conflict, a possible policy violation, conduct that concerns you - a clean, dated, factual record matters more than most people realize. AI can help you organize that record. It cannot tell you whether something is legally harassment, what you are entitled to, or what to do next. Those questions go to HR, your union, or licensed counsel.

6 min lukemista

Prepping Your Own Performance Review With AI, Without Inventing Evidence

AI is genuinely useful for organizing a year of scattered accomplishments into a coherent self-assessment. It is useless, or worse, for supplying the accomplishments themselves. A four-step workflow that keeps the evidence yours and the AI confined to structure and language.

Meeting Notes That Stay Accurate After AI Drafts Them

An AI notetaker will hand you a clean-looking summary with action items and owners in minutes. It will also, quietly and confidently, misattribute a comment, invent a decision that was actually still open, or assign an action item to the wrong person. A verification workflow that catches this before the notes go out.

Prep Your 1:1 Agenda With AI — Do Not Let It Script the Conversation

AI is a good tool for turning a scattered week into a clear list of updates, blockers, and questions before your next 1:1. It is a bad tool for generating the actual sentences you say when you sit down — not because you will be caught, but because a script makes you a worse listener and can quietly misrepresent your own judgment.

Before You Act on an AI Answer About HR Policy, Verify It

Ask a chat tool what your company's parental leave or expense policy allows and it answers fluently and specifically — often from generic patterns about 'typical' companies, sometimes from a retrieved document belonging to someone else entirely. Treat any AI answer about your employer's rules as a starting point to verify, never as the answer itself.

Workplace AI Disclosure: When You Actually Have to Say So

Beyond the general norm of disclosing appreciable AI use, four specific workplace triggers turn disclosure from good practice into an actual requirement: an explicit company policy clause, a client contract term, a regulatory transparency rule for systems that interact directly with people, and a formal evaluation process that asks directly. A decision framework for telling the two apart.

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6 min lukemista

Draft Workplace Feedback With AI, Stay Accountable for the Content

AI can turn a rough sense of 'this went well, this didn't' into structured, specific feedback language. It should never supply the examples themselves, and it should never round your intended tone up into harsher criticism or down into vague praise. A workflow for drafting peer or direct-report feedback that stays yours.