Privacy-aware email drafting card

Use with Using ChatGPT to write emails you actually want to send.

1. Check before prompting

• The tool, account and feature are approved for this material.
• I am not pasting a confidential thread, personal data, credentials, contract text or undisclosed client information.
• The scenario uses fictional names or role labels and only the facts needed for the draft.
• A training setting, temporary mode or deletion control is not being treated as permission to disclose the material.

If any box is unresolved, keep the real message local. Use a fictional example to design the structure instead.

2. Define the draft

Fictional or approved context only:
- sender role:
- recipient role:
- facts the message may state:
- facts the model must not invent:
- desired next step:
- tone and maximum length:

Draft three variants. Do not add names, dates, promises or attachments.

3. Review the closest variant

• The meaning is mine.
• Every name, date, number, link and commitment matches the source.
• The tone fits the actual relationship.
• No private fact from another person was added.
• The recipients and attachments are correct.
• A responsible person completed any required HR, legal, policy or domain review.

4. Save only the reusable pattern

Keep the structure and editing instructions. Remove the original message, names, client facts, account information and commitments before saving a template.