Workplace AI Disclosure Decision Guide

Use with Workplace AI Disclosure: When You Actually Have to Say So.

Check each trigger in order

1. Does my company’s AI policy name an explicit disclosure requirement for this kind of work?

• Yes — follow the policy exactly. Stop here.
• No / unsure — checked using the workplace AI policy read card and continue.

2. Does a client contract or statement of work specify disclosure for this deliverable?

• Yes — follow the contract. Confirmed with the contract/account owner if I’m not sure it applies.
• No / unsure — continue.

3. Does my work build, configure, or operate something that interacts directly with customers or the public using AI (chatbot, voice agent, automated response)?

• Yes — this is a compliance question, not an individual judgment call. Under the EU AI Act the duties split by role (providers under Article 50(1); deployers under 50(3)-(4)), which is for compliance/legal to determine, not you. Escalated to compliance/legal/product: ___________ (name/date).
• No — continue.

4. Does a formal review, audit, or intake form ask directly whether AI was used?

• Yes — answered honestly and specifically.
• No — continue.

5. None of the above apply.

• Use the general disclosure norm: would the person relying on this work want to know, and would they feel misled without it? See keeping your name on AI-assisted work.

If the answer was unclear

• Asked a named person, in writing.
• Defaulted to more disclosure, not less, while waiting for an answer.
• Kept a record of who I asked and when.