# HR Policy Claim Source Trace

Use with [Before You Act on an AI Answer About HR Policy, Verify It](/articles/verify-hr-or-policy-claim-before-acting).

## Step 1: The question

Policy topic: __________________________________________________

What an AI tool (or a colleague, or memory) told me: ______________
____________________________________________________________________

## Step 2: Find the actual source

- [ ] Employee handbook (section: _______________________)
- [ ] HR portal / intranet policy page (link: _______________________)
- [ ] Direct question to HR, in writing

If the AI tool cited a source (web search result or a file from a connected workspace), open it and confirm two things before trusting it:

- [ ] It is my employer's document, not a public example from another company.
- [ ] It is the current version (date checked against the portal or HR).

Source checked: _____________________________________________________

Date checked: _______________________________________________________

## Step 3: What the actual policy says

- Eligibility / conditions: _________________________________________
- Cap, limit, or amount (if applicable): ____________________________
- Deadline or timing: _______________________________________________
- Required approvals: _______________________________________________

## Step 4: If it's unclear or contradicts what I was told

- [ ] Asked HR to confirm in writing.
- [ ] Did not act on the unconfirmed version.

## Privacy note

If the question involves personal or health details, keep AI-assisted drafting general (topic and question type only) and add personal specifics only in your actual message to HR through a confidential channel.

## If this points to a bigger issue

If checking reveals your employer may not be following its own stated policy, use the [workplace issue facts log](/downloads/articles/workplace-issue-facts-log.md) and consider HR, a union representative, or a licensed employment lawyer rather than continuing to research alone.