AI-Assisted Authorship Disclosure Template
Use with Keep Your Name on AI-Assisted Work.
The test
First follow the governing publisher, school, employer, client, repository, competition, platform, contract, and registration rules. Where no rule answers the question, ask whether the person relying on the work would be materially misled if appreciable AI assistance were not disclosed. If yes, disclose. Disclosure does not make prohibited assistance permissible.
Ready-to-use disclosure language
Client or professional deliverable:
Drafted with AI assistance; reviewed and finalized by [name].
Published or publicly attributed writing:
This piece was drafted with assistance from [tool name] for [research / drafting / editing]. All claims were reviewed and are the responsibility of [name].
Code:
AI-assisted: [function/section] drafted with [tool name], reviewed and tested by [name].
Specialized professional advice (legal, medical, financial):
This document was prepared with AI assistance for [drafting / research]. All substantive conclusions were independently verified by [name, credential].
School assignment (follow your institution’s required format first; use this only if none is specified):
AI assistance was used for [specific task, e.g., “outlining” or “grammar review”]. The analysis and conclusions are my own.
Decision table
| Context | Disclose? | How |
|---|---|---|
| Internal draft you will fully rewrite yourself | Check policy and confidentiality terms | Do not assume internal use is exempt |
| Client deliverable, substantially AI-drafted then reviewed | Check contract/client policy; disclose when required or omission would materially mislead | Required format or specific process note |
| School assignment | Follow the institution’s exact permitted-use policy | Its required format; disclosure does not cure prohibited use |
| Published/public writing | Follow publisher/platform/competition/registration rules | Required format; otherwise describe appreciable assistance accurately |
| Code | Follow repository, employer, client, licensing, and security rules | Use only the required record or disclosure channel |
| Specialized professional advice | Disclosure does not cure missing qualification or review | Do not publish as professional advice without qualified human review |
Before you send or publish
- I remain accountable for every substantive claim in this work.
- I disclosed appreciable AI use where the reader would reasonably want to know.
- I did not claim credentialed expertise I did not personally exercise.
- If this is a team deliverable, our team has an agreed threshold for what counts as “appreciable.”